Title
Building Grounds Maintenance
Action
Action:
A. Approve contracts with the following companies for Building Grounds Maintenance for an initial term of three years:
- Pristine Properties of NC, Inc. (SBE),
- Roundtree Companies, LLC (MBE, SBE), and
B. Authorize the City Manager to renew the contracts for up to two, one-year renewal terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
Erin Oliverio, General Services
Explanation
§ These contracts will provide grounds maintenance services for the Landscape Management Division for projects at various city-owned facilities.
§ On October 4, 2024, the city issued a Request for Proposals (RFP); five responses were received.
§ The companies selected best meet the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual aggregate expenditures are estimated to be $483,000.
Charlotte Business INClusion
Roundtree Companies, LLC is a city certified MBE and SBE, and Pristine Properties of NC, Inc. is a city certified SBE. Contract goals were not established for this Contract because the scope of work or goods required does not present viable subcontracting opportunities. The selected companies will be responsible for 100% of the work or goods, and there are no opportunities to include subcontractors. This assessment was confirmed by CBI and the respective department after reviewing the project’s scope and potential for division into subcontracting opportunities.
Fiscal Note
Funding: General Services Operating Budget