Title
Airport Fire Protection Equipment Inspections and Maintenance Services
Action
Action:
A. Approve a unit price contract with VSC Fire and Security, Inc. for fire inspection services for a term of three years, and
B. Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Haley Gentry, Aviation
Jack Christine, Aviation
Explanation
§ Fire inspection and maintenance services are essential for safety in the airport's terminal and outlying buildings. The inspections assess the readiness of fire safety systems, identify hazards, and ensure regulatory compliance, helping to reduce the risk of fire.
§ On June 2, 2025, the city issued Request for Proposals (RFP); one response was received.
§ VSC Fire and Security, Inc. meets the city’s needs in terms of qualifications, experience, operations plan, staffing, cost, and responsiveness to RFP requirements.
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual expenditures are estimated to be $300,000.
Charlotte Business INClusion
Contract goals were not established for this contract because the scope of work or goods required does not present viable subcontracting opportunities. VSC Fire and Security, Inc. will be responsible for 100% of the work or goods, and there are no opportunities to include subcontractors. This assessment was confirmed by CBI and the respective department after reviewing the project’s scope and potential for division into subcontracting opportunities.
Fiscal Note
Funding: Aviation Operating Budget