Title
Diesel Exhaust Extraction System Services
Action
Action:
A. Approve a unit price contract with Air Cleaning Specialists, Inc for Diesel Exhaust Extraction System Services for an initial term of three years, and
B. Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
John Mrzygod, General Services
Explanation
* The City of Charlotte currently operates 43 separate firehouses and seven fleet shop locations, which are equipped with Plymovent Exhaust Systems. The diesel exhaust produced by vehicles contains multiple toxic air contaminants that must be removed from the air to provide a clean and safe work environment.
* Services from this contract will include regular preventive maintenance, testing and inspection, and as-needed repair of the exhaust removal systems at each location.
* On April 26, 2023, the city issued a Request for Proposals (RFP); two responses were received.
* Air Cleaning Specialists, Inc best meets the city's needs in terms of qualifications, experience, cost, and responsiveness to the RFP requirements.
* Potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
* Annual expenditures are estimated to be $300,000.
Charlotte Business INClusion
Per Charlotte Business INClusion Policy: Part C: Section 2.1(a) The city shall not establish Subcontracting Goals for Contracts where (a) there are no subcontracting opportunities identified for the Contract; or (b) there are no MWBEs or SBEs certified to perform the scopes of work that the city regards as realistic opportunities for subcontracting.
These contracts meet the provisions of (a) - No subco...
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