Title
Airport Baggage Handling System Operation and Maintenance
Action
Action:
A. Approve a contract with Vanderlande Industries, Inc. for Baggage Handling System operations and maintenance for a term of three years, and
B. Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Haley Gentry, Aviation
Jack Christine, Aviation
Explanation
§ The Airport Baggage Handling System (BHS) sorts and screens approximately eight and a half million pieces of checked baggage annually.
§ The BHS requires regular preventative maintenance, repair, and constant supervision to ensure continuous uninterrupted operation.
§ A significant increase in the volume of bags over the last two years has shown the need for extensive preventative maintenance, operational oversight, and repair.
§ On February 21, 2023, the city issued a Request for Proposals (RFP); seven responses were received.
§ Vanderlande best meets the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ Possible price adjustments to this contract could result from federal mandates, BHS expansion or reconfiguration, or significant growth in airport activity.
§ Estimated annual spend is $6,486,559.25.
Charlotte Business INClusion
The city negotiates contract participation after the proposal selection process. Vanderlande Industries, Inc. has committed 40.32% ($7,846,470) to the following certified firm:
§ Snelling Staffing Services (MBE) ($7,846,470) (general skilled labor)
Fiscal Note
Funding: Aviation Operating Budget