Title
Petroleum Tank Installation, Operation, and Maintenance Services
Action
Action:
A. Approve unit price contracts for petroleum tank installation, operation, maintenance, and testing services for a term of three years with the following:
* Guardian Fueling Technologies,
* JF Petroleum Group,
* Petroleum Equipment and Service, Inc.,
* Petroleum Service & Calibration, Inc., and
B. Authorize the City Manager to renew the contracts for up to one, two-year term with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Phil Reiger, General Service
David Wolfe, General Services
Doug Pierotti, General Services
Explanation
* The city operates more than 100 storage tanks at numerous city facilities in compliance with federal and state regulations.
* These contracts will include on-call fuel specialty providers to prevent fuel spills/leaks and ensure regulatory compliance.
* The operation and maintenance of fueling systems includes, but is not limited to:
* Electronic monitoring/testing of leak detection and spill prevention equipment;
* Installation, repair, and/or replacement of piping in tank system components;
* Vacuum/pumping services as needed for preventative maintenance; and
* Testing and calibration services to comply with regulatory compliance inspections.
* On July 18, 2025, the city issued a Request for Proposals (RFP); four responses were received.
* The companies selected best meet the city's needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
* The contract prices shall remain fixed for the initial three-year term. At renewal, price adjustments may be considered based on legitimate and justified increases in the cost of doing business.
* Annual aggregate expenditures are estimated to be $800,000.
Charlotte Business INClusion
Contract goals were not established for this contract because there were no certified MWSBEs ...
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