Title
City Vehicle Cleaning, Detailing, and Decontamination Services
Action
Action:
A. Approve unit price contracts for vehicle cleaning, detailing, and decontamination services for a term of three years with the following:
* Aftermath Services LLC dba ServiceMaster BioClean,
* Autobell Car Wash, Inc.,
* Punchys Mobile Detailing LLC (SBE),
* Savant Management Group LLC, and
B. Authorize the City Manager to renew the contracts for up to one, two-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Cheryl Wright, Contracting and Procurement
Explanation
* The city utilizes on-site and off-site companies to provide vehicle cleaning, detailing, and decontamination services for a variety of city vehicles and equipment.
* The services include multiple tiers of vehicle cleaning as well as a la carte pricing for as-needed services.
* On August 19, 2025, the city issued a Request for Proposals (RFP); 11 responses were received.
* The companies selected best meet the city's needs in terms of qualifications, experience, cost, and responsiveness to the RFP requirements.
* At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
* Annual aggregate expenditures are estimated to be $300,000.
Charlotte Business INClusion
Punchys Mobile Detailing LLC is a city certified SBE. Contract goals were not established for this contract because the scope of work or goods required does not present viable subcontracting opportunities. The selected companies will be responsible for 100% of the work or goods, and there are no opportunities to include subcontractors. This assessment was confirmed by CBI and the respective department after reviewing the project's scope and potential for division into subcontra...
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