Title
Water and Wastewater Valve Insertion System
Action
Action:
A. Approve the purchase of the Hydra-Stop valve insertion system and accessories by the sole source exemption,
B. Approve a contract with Hydra-Stop LLC for the purchase of the Hydra-Stop valve insertion system and accessories for a term of five years, and
C. Authorize the City Manager to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Angela Charles, Charlotte Water
Carl Wilson, Charlotte Water
William Lee, Charlotte Water
Sole Source Exemption
§ NC General Statute Section 143-129(e)(6) provides that formal bidding requirements do not apply when:
- Performance or price competition are not available;
- A needed product is available from only one source or supply; or
- Standardization or compatibility is the overriding consideration.
§ Sole sourcing is necessary for this contract because compatibility is the overriding consideration.
§ City Council approval is required for any purchases made under the sole source exception.
Explanation
§ The Hydra-Stop valve insertion system is engineered to allow for the repair and maintenance of water and wastewater systems, limiting the interruption of service and minimizing system shutdown.
§ Hydra-Stop LLC is the sole designer, manufacturer, and provider of the system, which is fully compatible with the equipment Charlotte Water currently owns and operates.
§ Annual expenditures are estimated to be $75,000.
Charlotte Business INClusion
Sole sourcing was required for this contract because there is only one vendor that can supply the compatible commodities needed. Sole source contracts are exempt from CBI Program goals, as these contracts do not involve a competitive bidding process and do not present opportunities for subcontracting. This aligns with what is required by NC General Statute Section 143-129(e)(3).
Fiscal Note
Funding: Charlotte Water Operating Budget