Title
Sanitary Sewer Chemical Root Control Services
Action
Action:
A. Approve a unit price contract with Dukes Root Control, Inc. for sanitary sewer chemical root control services for a term of one year, and
B. Authorize the City Manager to renew the contract for up to five, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Angela Charles, Charlotte Water
Carl Wilson, Charlotte Water
Marion Sanders, Charlotte Water
Explanation
§ This contract provides for the chemical root control treatment of approximately 300 miles of sanitary sewer mains throughout the Charlotte Water service area. Chemical root control treatment inhibits roots from entering the sanitary sewer collection system and causing sanitary sewer back-ups and overflows.
§ Waiver of a competitive solicitation process for services may be granted on a limited basis when deemed appropriate and in the city’s best interest. A waiver has been approved for these services since this product best meets the city’s needs for effectiveness and environmental tolerance, and the process is propriety to Dukes Root Control, Inc.
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual expenditures are estimated to be $2,700,000.
Charlotte Business INClusion
A waiver of solicitation was necessary for this contract since this product best meets the city’s needs for effectiveness and environmental tolerance, and the process is propriety to Dukes Root Control, Inc. Contracts with a waiver of solicitation do not involve a competitive bidding process and are exempt from the CBI program.
Fiscal Note
Funding: Charlotte Water Capital Investment Plan