Title
Water Facility On-Call Maintenance and Repair Service
Action
Action:
A. Approve unit price contracts for on-call maintenance and repair service for a term of two years with the following:
- BW Service Solutions, LLC (SBE),
- Harper General Contractors,
- Kemp Construction, Inc., and
B. Authorize the City Manager to renew the contracts for up to three, one-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Angela Charles, Charlotte Water
Joseph Lockler, Charlotte Water
Explanation
§ This contract will provide expedited service for the repair of mechanical equipment and systems at all Charlotte Water facilities, treatment plants, tank sites, and pumping stations.
§ On July 11, 2025, the city issued a Request for Proposals (RFP); three responses were received.
§ The companies selected best meet the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual aggregate expenditures are estimated to be $6,000,000.
Charlotte Business INClusion
BW Service Solutions, LLC is a city certified SBE. Contract goals were not established for this contract because the scope of work or goods does not present viable subcontracting opportunities. The selected companies will be responsible 100% of the work or goods, and there are no opportunities to include subcontractors. This assessment was confirmed by CBI and the respective department after reviewing the project’s scope and potential for division into subcontracting opportunities.
Fiscal Note
Funding: Charlotte Water Operating Budget and Charlotte Water Capital Investment Plan