Title
Water Resource Recovery Facility Equipment Maintenance and Repair Services
Action
Action:
A. Approve a unit price contract with Alfa Laval, Inc. for centrifuge maintenance services for a term of three years, and
B. Authorize the City Manager to renew the contract for up to two, two-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Angela Charles, Charlotte Water
Ron Hargrove, Charlotte Water
Joseph Lockler, Charlotte Water
Explanation
§ This contract provides for maintenance and repair services for centrifuges at the Mallard Creek Water Resource Recovery Facility (WRRF), located in Council District 4, and the McAlpine Creek WRRF in the Town of Pineville, which is adjacent to Council District 7.
§ Alfa Laval, Inc. is the only authorized provider on all original equipment manufacturer parts and services.
§ A waiver of a competitive solicitation process for services may be granted on a limited basis when deemed appropriate and in the city’s best interest. A waiver has been approved for these services based on limited vendors with required qualifications for the needed services.
§ Price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept price decreases, if warranted.
§ Annual expenditures are estimated to be $400,000.
Charlotte Business INClusion
A waiver of solicitation was necessary for this contract due to the limited number of vendors with the required qualifications for this service. Contracts with a waiver of solicitation do not involve a competitive bidding process and are exempt from the CBI program.
Fiscal Note
Funding: Charlotte Water Capital Investment Plan and Charlotte Water Operating Budget