Title
City Vehicles and Equipment
Action
Action:
A. Approve the purchase of vehicles and equipment from cooperative and state contracts,
B. Approve unit price contracts for the purchase of vehicles and equipment for a term of one year under North Carolina Sheriff’s Association contract #26-12-0909 with the following:
- Capital Chevrolet Inc.,
- Capital Ford Inc.,
- Parks Chevrolet,
- Parks Ford,
- Piedmont Truck Center,
C. Approve unit price contracts for the purchase of vehicles and equipment for a term of one year under Sourcewell contracts with the following:
- Club Car LLC (#091024-CCR),
- Doosan Bobcat North America (#053024-DIV),
- McNeilus Financial dba McNeilus Truck & Mfg. (#110223-MCN),
D. Approve unit price contracts for the purchase of vehicles and equipment for a term of one year under North Carolina Department of Administration contracts with the following:
- Clarke Equipment Co. dba Bobcat Co. (#2210A),
- Knapheide Truck Equipment Midsouth (#065A), and
E. Authorize the City Manager to extend the contracts for additional terms as long as the cooperative and state contracts are in effect at prices and terms that are the same or more favorable than those offered under the cooperative and state contracts.
Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
Chris Trull, General Services
Explanation
§ City vehicles and equipment are assessed annually to determine replacement needs based on a rating of vehicle usage, age, maintenance costs, and condition.
§ Purchased vehicle and equipment include electric vehicles, construction equipment, light-duty vehicles and pickup trucks, refuse truck bodies, and utility vehicles.
§ NC General Statute Section 143-129(e)(3) allows local governments to purchase from formally organized cooperative purchasing contracts.
‒ A cooperative purchasing agreement results from the consolidation and competitive solicitation of multiple public agency requirements. By aggregating common needs all agencies can leverage economies of scale, such as volume discounts, improved terms and conditions, reduced administrative costs, and access to professional and technical expertise.
§ NC General Statute Section 143-129(e)(9) allows local governments to purchase from state contracts if the contractor is willing to extend the same or more favorable prices, terms, and conditions as those established under the state contract.
- Clark Equipment Co. dba Bobcat Co. and Knapheide Truck Equipment Midsouth are willing to provide the vehicles and equipment to the city at the same or better terms as established in the state contract.
§ Annual aggregate expenditures are estimated to be $9,090,000.
Charlotte Business INClusion
Cooperative purchasing contracts and contracts procured through existing state contracts do not involve the city conducting a bidding process and are thus exempt from CBI Program goals. Subcontracting opportunities are typically not feasible under cooperative purchasing arrangements.
Fiscal Note
Funding: General and Enterprise Capital Equipment Funds