Title
Charlotte Water Existing Large Generator Service Contract Amendments
Action
Action:
Approve contract amendments to the following contracts for preventative maintenance and repair of large generators:
- Carolina Tractor and Equipment Company, Amendment #4 for $58,000,
- Clarke Power Services, Inc., Amendment #5 for $5,000, and
- Cummins Atlantic, LLC, Amendment #4 for $73,000.
Body
Staff Resource(s):
Barry Shearin, Charlotte Water
Explanation
§ In order to meet permit requirements, Charlotte Water requires reliable backup power to be available at its facilities when utility power is lost. Diesel generators are used to meet this need.
§ In December 2010, the City Council approved three contracts each for an initial term of three years, and three one-year renewals, to provide preventative maintenance and repair for 28 of the large generators (>200kw) used throughout Charlotte Water. The original contract amounts and amended totals are as follows:
- Carolina Tractor and Equipment Company (formerly Carolina CAT) - $128,100 (initial term), $314,200 (amended total);
- Clarke Power Services, Inc. (formerly Covington Power Solutions) - $89,100 (initial term), $183,200 (amended total); and
- Cummins Atlantic, LLC - $159,000 (initial term), $391,000 (amended total).
§ When the initial contracts were approved and executed, the contract amounts did not include recently purchased generators still under warranty.
§ The increased amounts for the contracts will cover the preventative maintenance and repair for the additional 21 generators whose various contracts will expire within the next year.
§ The City Council-approved maintenance contracts with these service providers are in their final renewal terms and are scheduled to expire in December 2016. In order to provide for streamlined management of future contracts, Charlotte Water will transition all large generators to the same maintenance and repair schedule prior to the contract expiration dates.
Charlotte Business INClusion
No subcontracting goals were established for these amendments because there are no subcontracting opportunities (Part D: Section 6 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: Charlotte Water Operating Budget