Title
DBE/Davis-Bacon Compliance Support Services for CATS Projects
Action
Action:
A. Authorize the City Manager to negotiate and execute a unit price contract, with Armand Resources Group, Inc. for DBE/Davis-Bacon compliance support services for the term of two years, and
B. Authorize the City Manager to renew the contract for up to three additional, one-year terms and to amend the contract consistent with the City’s business needs and the purpose for which the contract was approved.
Body
Staff Resource(s):
John Lewis, Jr., CATS
Arlanda Rouse, CATS
Explanation
§ The contract with Armand Resources Group, Inc. will provide DBE/Davis-Bacon compliance support services on CATS federally funded projects.
§ Disadvantaged Business Enterprise (DBE) is a federally mandated program that applies to all CATS federally funded projects. The program requires an appropriate amount of contract work be performed by certified DBE firms.
§ Davis-Bacon refers to federal law that requires contractors on federally funded projects to pay laborers and mechanics at appropriate rates and in the appropriate manner to comply with Department of Labor regulations.
§ As a federal grantee, CATS is responsible for monitoring and ensuring that contractors on its federally funded projects fully comply with DBE/Davis-Bacon requirements.
§ Specific tasks associated with DBE/Davis-Bacon compliance support services include, but are not limited to:
- Pre-Bid, Pre-Proposal, and Pre-Construction meeting presentations;
- On-Site visits for ongoing construction contracts to assess DBE/Davis-Bacon compliance;
- Weekly payroll reviews for David-Bacon compliance;
- Monthly invoice reviews to assess both DBE and Davis-Bacon compliance;
- Compliance investigation if a complaint is filed by a Disadvantaged Business Enterprise subcontractor or by a contractor employee;
- Audit and grant review support.
§ On August 7, 2015, CATS issued a formal Request for Proposal for DBE/Davis-Bacon Compliance Support Services; seven proposals were received from interested service providers.
§ CATS staff evaluated the proposals and selected four firms for on-site interviews.
§ Armand Resource Group, Inc. was selected as best meeting the City’s needs in terms of the most qualified respondent and the best value among the proposals.
§ The contract unit prices are firm for the first three years; and the contract allows for additional projects to be serviced during the term of the contract.
§ The Company will be paid the unit prices set forth in the contract, a copy of which is available upon request.
§ The estimated annual contract amount is $400,000.
Disadvantaged Business Enterprise (DBE) Opportunity
Established DBE Goal: 10%
Committed DBE Goal: 100%
Armand Resource Group, a DBE firm, exceeded the established DBE goal and has committed 100% ($800,000) of the total contract amount to the following firm:
• Armand Resource Group (DBE) ($800,000)
The federal DBE program counts the participation of all DBE contractors working on a contract, without regard to their status as a prime contractor or a subcontractor.
Fiscal Note
Funding: CATS Community Investment Plan