Title
Charlotte Vehicle Operations Center Architectural and Engineering Design Services
Action
Action:
Approve a contract in the amount of $266,420 with ALR Architecture, PC for architectural and engineering design services for the Charlotte Vehicle Operations Center, Phase 2.
Body
Staff Resource(s):
Mike Davis, Engineering and Property Management
William Haas, Engineering and Property Management
Dan Pliszka, Management and Financial Services
Steve Norman, Management and Financial Services
Explanation
§ The Charlotte Vehicle Operations Center (CVOC) is a driver training facility where City employees receive safe and defensive driver training with a goal of reducing accident-related claims and downtime involving City vehicles and employees.
§ Management and Financial Services compares City employee miles driven, number of accidents, and financial impacts of those accidents annually.
§ Comparing that data to the same information from 2003, which was the year the CVOC opened, the training provided at this facility has saved the City an estimated $7,000,000 and prevented an estimated 2,400 vehicle claims.
§ The current CVOC facility is undersized to meet the City’s need for driver training.
§ This contract will provide engineering design services to extend the driving course and provide architectural services to add an additional training classroom facility to support operations.
§ This expansion will provide capacity to conduct training for two to three City departments simultaneously and allow for the implementation of annual in-service/driver refresher training. Under the current size, a department the size of the Charlotte Mecklenburg Police Department will occupy the facility for up to three months at a time which prevents any other department from using the facility for training during that time.
§ By providing training to more employees more frequently, staff anticipates the accident rate for City employees will be reduced and, in turn, reduce the City’s financial impact from these accidents.
§ On July 24, 2017, the City issued a Request for Qualifications (RFQ); five proposals were received from interested professional service providers.
§ ALR Architecture, P.C. is the best qualified firm to meet the City’s needs on the basis of demonstrated competence and qualification of professional services in response to the RFQ requirements.
§ It is anticipated that City Council will be asked to approve a construction contract in the first quarter of 2019.
Charlotte Business INClusion
The City negotiates subcontracting participation after the proposal selection process (Part C: Section 2.1(h) of the Charlotte Business INClusion Policy). ALR Architecture, P.C. has committed to 11.52 percent ($30,700) of the total contract amount to the following firms:
• AME Consulting Engineering, Inc. (SBE) ($16,500) (mechanical, electrical and plumbing design)
• Arp Engineering, Inc. (SBE) ($7,200) (structural design)
• RM Rutherford & Associates, Inc. (SBE) ($7,000) (subsurface utility engineering)
Fiscal Note
Funding: General Community Investment Plan
Attachments
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