Title
Utility Locating Services
Action
Action:
A. Authorize the City Manager to negotiate and execute a contract with Surveying and Mapping, LLC for utility locating services for a term of three years, and
B. Authorize the City Manager to renew the contract for up to one, two-year term with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Debbie Smith, Transportation
David Smith, Transportation
Ashley Boenisch, Transportation
Explanation
§ To prevent property damage and human injury, the Underground Utility Safety and Damage Prevention Act requires Charlotte Department of Transportation (CDOT) to locate its underground infrastructure prior to excavation activities commencing.
§ CDOT responds to approximately 45,000 locate service requests annually. Approximately 11,200 of those requests require on-site locate services. As construction and telecommunication needs increase and infrastructure upgrades continue, these requests are anticipated to increase.
§ CDOT underground infrastructure includes approximately 300 miles of underground fiber optic cables and copper communication lines in conduit. These communication lines support traffic signal operations to improve traffic flow and the ability to provide emergency vehicle preemption.
§ This contract will provide additional resources that will supplement CDOT staff with performing underground locating service requests.
§ The contractor will be responsible for an estimated 10,500 locating requests outside of the Uptown area.
§ On January 3, 2025, the city issued a Request for Proposals (RFP); six responses were received.
§ Surveying and Mapping, LLC best meets the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ Annual expenditures are estimated to be $450,000.
Charlotte Business INClusion
Contract goals were not established for this contract because the scope of work required does not present viable subcontracting opportunities. Surveying and Mapping, LLC will be responsible for 100% of the work, and there are no opportunities to include subcontractors. This assessment was confirmed by CBI and the respective department after reviewing the project’s scope and potential for division into subcontracting opportunities.
Fiscal Note
Funding: General Capital Investment Plan