Title
Fire Apparatus Collision Repair Services and Upfitting
Action
Action:
A. Approve a unit price contract with Anchor Richey Emergency Vehicle Services Inc. for fire apparatus collision repairs and upfitting for an initial term of three years, and
B. Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Reginald Johnson, Fire
Jeffrey Matthews, Fire
Phil Reiger, General Services
Chris Trull, General Services
Explanation
§ General Services’ Fleet Management Division is responsible for the management and maintenance of collision related repairs to the city’s fleet including Charlotte Fire vehicles.
§ The city uses outside service providers to perform collision repairs on some fire vehicles because custom-made replacement parts, specialty tools, and equipment are necessary to complete these repairs.
§ Anchor Richey Emergency Vehicle Service is the only manufacturer-authorized service center within thirty miles of Charlotte. They are also authorized to order original equipment manufacturer parts and complete warranty work.
§ Waiver of a competitive solicitation process for services may be granted on a limited basis when deemed appropriate and in the city’s best interest. A waiver was approved on August 8, 2024, based on the limited number of vendors with the required qualifications to provide these services.
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual expenditures are estimated to be $660,000.
Charlotte Business INClusion
Contract goals were not established for this Contract because the scope of work or goods required does not present viable subcontracting opportunities. Anchor Richey Emergency Vehicle Service will be responsible for 100% of the work or goods, and there are no opportunities to include subcontractors. This assessment was confirmed by CBI and the respective department after reviewing the project’s scope and potential for division into subcontracting opportunities.
Fiscal Note
Funding: Fleet Management Operating Budget