Title
Utility Coordination Services
Action
Action:
Approve contracts with the following companies for utility coordination services for a term of three years:
- ESP Associates, P.A.
- Hinde Engineering, Inc.
Body
Staff Resource(s):
Theresa Watley, Engineering & Property Management
Explanation
§ The City has planned various construction projects over the next 36 months that will require utility coordination services.
§ These utility coordination services may be used to supplement the capacity of City staff.
§ The contract will include the coordination and oversight of the relocation of overhead and underground utility facilities, such as poles, transformers, pedestals, and cable lines that are in conflict with proposed roadway construction.
§ Some specific duties include, but are not limited to:
- Managing utility relocations;
- Analyzing utility relocation issues and impacts on construction projects;
- Reviewing and maintaining utility plans and specifications,
- Reviewing the engineer and consultant’s project plans; and
- Signing-off on utility project plans.
§ On October 30, 2015, a Request for Qualifications (RFQ) was advertised for utility coordination services. In response to the RFQ, five proposals were received from interested service providers.
§ Staff selected ESP Associates, P.A. and Hinde Engineering, Inc. as best meeting the City’s needs in terms of qualifications, experience, and responsiveness to the RFQ.
§ Estimated contract expenditures in the aggregate for all contracts are $750,000 for the three year term and will be distributed among the two companies.
Charlotte Business INClusion
The City negotiated subcontracting participation after the proposal selection process (Part C: Section 2.1(h) of the Charlotte Business INClusion Policy). For these contracts, each of the proposers has committed 5% to the following certified firms to be used as the project scopes are further defined for each work order issued:
• ESP Associates, P.A.: Utility Coordination Consultants LLC (SBE) (5%) (utility coordination services)
• Hinde Engineering, Inc. (City SBE): DiCon Consulting, PC (SBE) (5%) (construction inspection services)
Fiscal Note
Funding: General Transportation Community Investment Plan