Title
Cummins Engine Diagnostics and Repair Services
Action
Action:
A. Approve a contract with Cummins Atlantic for diagnostics, warranty repair, and other repair services for an initial term of three years, and
B. Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments, and to amend the contract consistent with the City’s business needs and the purpose for which the contract was approved.
Body
Staff Resource(s):
Chris Trull, Management & Financial Services
Explanation
§ The City’s Solid Waste Services, Transportation, Charlotte Water, Engineering & Property Management, and Fire Departments currently own and operate a variety of equipment with Cummins brand engine products in support of daily operations.
§ The City uses an outside service provider to obtain warranty related services, including diagnostics and repair services for Cummins engine products.
§ The company is the only vendor in the City’s service area that provides a one-stop-shop for all Cummins engine repair issues, which reduces fleet down-time, mitigates towing expenses, and minimizes delays in providing City services. Using a single-service center also allows the City to simplify management and coordination of all the various types of Cummins engine repairs, which in turn helps to maximize the availability of City equipment and vehicles on any given day.
§ The selected company is a factory certified, authorized warranty and repair provider for all models of Cummins engine products.
§ The company will be compensated for services performed at a negotiated hourly rate as stated in the contract. A copy of the hourly rates is available upon request.
§ Estimated annual contract expenditures are $400,000.
§ A waiver of procurement process was obtained from the City Manager’s Office as there are no other vendors within our local service area that provide the comprehensive service portfolio required by the City, including both diagnostics and warranty repairs.
Charlotte Business INClusion
No subcontracting goal was established because there are no subcontracting opportunities (Part B: Section 2.3 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: Fleet Management Operating Budget