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File #: 15-19911    Version: 1 Name:
Type: Consent Item Status: Agenda Ready
File created: 3/10/2023 In control: City Council Business Meeting
On agenda: 4/10/2023 Final action:
Title: CATS Light Rail Vehicle Maintenance Services, and Dollies
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Title

CATS Light Rail Vehicle Maintenance Services, and Dollies

 

Action

Action:

A.                     Approve the purchase of Light Rail Vehicle dollies by the sole source exemption,

 

B.                     Approve the purchase of Light Rail Vehicle dollies from Siemens Mobility, Inc. for a term of five years,

 

C.                     Approve an amendment to an existing contract with Siemens for S-70 Rail Car Truck Overhaul Services to add the provision of overhaul services on additional vehicles, and

 

D.                     Authorize the City Manager to renew the contracts for up to two, one-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.

 

Body

Staff Resource(s):

Brent Cagle, CATS

 

Sole Source Exemption

§                     G.S. 143-129(e)(6) provides that formal bidding requirements do not apply when:

-                     Performance or price competition are not available;

-                     A needed product is available from only one source or supply; or

-                     Standardization or compatibility is the overriding consideration.

§                     Sole sourcing is necessary for this contract because there is only one supply source.

§                     City Council approval is required for purchases made under the sole source exemption.

 

Explanation

Action B

§                     A Light Rail Vehicle (LRV) dolly custom-made by Siemens is required to securely store the LRV’s passenger cab while the LRV’s wheels and truck set are removed and overhauled.

§                     Purchasing additional dollies will allow CATS to increase the number of LRVs that can be overhauled simultaneously.

-                     Under applicable FTA rules, CATS may make a sole source award when it requires supplies or services available from only one responsible source, and no other supplies or services will satisfy its requirements.

§                     Sole sourcing is necessary for this contract because the dollies for the LVRs are custom-made and available only from Siemens.

§                     Expenditures are estimated to be $900,000.

Action C

§                     CATS’s current contract with Siemens for S-70 Rail Car Truck Overhaul Services was the result of a Request for Proposals (RFP) process and was approved by City Council on June 6, 2020 for a Not to Exceed Amount of $12,923,365. The current contract covers the 600,000-mile truck overhauls for Siemens LRVs purchased in 2006 and 2010.

§                     The proposed amendment to the contract is to add truck overhauls for Siemens LRVs purchased between 2015-2017.

§                     Until the LRV truck overhauls are completed, CATS will be limited to the current service levels that are in place.

§                     Waiver of a competitive solicitation process for services may be granted on a limited basis when deemed appropriate and in the City’s best interest. A waiver has been approved for these services because the original contract was awarded through an RFP process and the amendment is consistent with the purpose for which the original contract was approved.

§                     The amendment will be executed in compliance with applicable FTA rules.

§                     Total initial estimated contract expenditures including this amendment are $30,000,000, and may increase based on actual needs and services.

 

Charlotte Business INClusion

Action B:

This is a sole source purchase and is exempt (Part A: Appendix 1.27 of the Charlotte Business INClusion Policy).

 

Action C:

No subcontracting goal was established for this Amendment because there are no subcontracting opportunities (Part D: Section 6 of the Charlotte Business INClusion Policy).

 

Fiscal Note

Funding:  CATS operating budget