Title
Airport Technology On-Call Services
Action
Action:
A. Approve contracts with the following companies for on-call technology services work for a term of five years:
‒ AECOM,
‒ Archetype SC, Inc.,
‒ Athena Consulting Group,
‒ Cabling Solutions, Inc.,
‒ Faith Group, LLC,
‒ ITnova, LLC,
‒ JW Group,
‒ Mead & Hunt,
‒ Slalom,
‒ TAMIRONICS, and
B. Authorize the City Manager to approve possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved, and
C. Authorize the City Manager to purchase additional software licenses, services, hardware, maintenance and support as required to maintain the system for as long as the city uses the system.
Body
Staff Resource(s):
Haley Gentry, Aviation
Mike Hill, Aviation
Explanation
§ The city is responsible for overseeing and managing the technology environment for the operation of the Airport 24 hours a day.
§ The Airport operates in a fast-changing technology environment driven by evolving security needs, passenger expectations, airline and tenant needs, and real-time operations.
§ It is critical to ensure the Airport's technology systems are stable and safe to allow for tenants to connect to their own technology systems.
§ These contracts include general technology services and may include the purchase and maintenance of software or hardware.
§ On September 30, 2025, the city issued a Request for Proposals (RFP); 13 responses were received.
§ The companies selected best meet the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ Potential price adjustments may be considered as a part of contract amendments based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual aggregate expenditures are estimated to be $1,000,000.
Charlotte Business INClusion
The city negotiates contract participation after the proposal selection process. MWSBE goals will be negotiated for each task order. Aviation will monitor MWSBE participation throughout the life of the contracts. Each Prime has identified the following certified firm(s) to be utilized:
AECOM
§ Stratic Technologies (SBE) (AI integration, real-time monitoring)
Athena Consulting Group
§ Lone Star Cabling & Alarms, LLC (MBE) (cabling)
Cabling Solutions, Inc.
§ Besco Electrical (MBE) (conduit Installation and electrical)
Faith Group, LLC
§ Exult Engineering (SBE) (communications, landside systems, security systems)
ITnova, LLC
§ Avioimage Mapping Services Inc. (SBE) (GIS and aerial mapping)
§ Croixstone Consulting (WBE) (digital transformation)
JW Group
§ Avcon, Inc. (MBE) (technology and systems engineering and design and project management)
§ Dawning Systems (MBE) (low Voltage, IT pm, IT systems networking and integration, IT break, fix, and maintenance)
§ Trinity Strategic Consulting, Inc (MBE) (technical consulting, project management, AI and cyber support)
Mead & Hunt
§ Deanna Michael Inc. (MBE, SBE) (planning, design, and engineering services)
Slalom
§ Golden Tech System Inc. (MBE) (business intelligence analysts, middleware and integrations, engineer)
Fiscal Note
Funding: Aviation Operating Budget