Title
City Facility HVAC Systems, Related Products, and Services
Action
Action:
A. Approve the purchase of HVAC systems with related products and services from a cooperative contract,
B. Approve a unit price contract with Daikin Applied Americas Inc. for the purchase of HVAC systems with related products and services for a term of four years under Sourcewell Contract #080824-DIN, and
C. Authorize the City Manager to extend the contract for additional terms as long as the cooperative contract is in effect at prices and terms that are the same or more favorable than those offered under the cooperative contact.
Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
John Mrzygod, General Services
Explanation
§ The city is responsible for the operations and maintenance of municipal facilities, structures, and assets including office, warehouse, storage, vehicles, communication towers, cultural facilities, and public safety infrastructure.
§ Daikin Applied Americas, Inc. designs and manufactures commercial HVAC systems and offers:
- Advanced HVAC technology that is energy efficient and compatible with the building automation systems currently in use in city-managed facilities,
- Turnkey solutions for HVAC system replacements to ensure project and start-up efficiency, and
- Comprehensive maintenance and repair services.
§ NC General Statute Section 143-129(e)(3) allows local governments to purchase from formally organized cooperative purchasing contracts.
§ A cooperative purchasing agreement results from the consolidation and competitive solicitation of multiple public agency requirements. By aggregating common needs all agencies are able to leverage economies of scale, such as volume discounts, improved terms and conditions, reduced administrative costs, and access to professional and technical expertise that can be utilized on a local, regional, and national level.
§ Annual expenditures are estimated to be $1,500,000.
Charlotte Business INClusion
Cooperative purchasing contracts leverage contracts established by other governmental agencies and do not involve the city conducting a bidding process and are thus exempt from CBI Program goals. Subcontracting opportunities are typically not feasible under cooperative purchasing arrangements.
Fiscal Note
Funding: General Services Operating Budget and General Capital Investment Plan