Title
Arborist Services for Street Tree Inventories
Action
Action:
A. Approve unit price contracts for arborist services for street tree inventories for a term of three years to the following:
- Arborpro, Inc.
- PlanIT Geo, Inc., and
B. Authorize the City Manager to renew the contracts for up to two, one-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
Erin Oliverio, General Services
Explanation
§ These contracts are needed to update the city’s street tree inventory and support data-driven urban forest management. A current inventory helps quantify the value of ecosystem services trees provide and informs long-term planning, maintenance, and investment decisions.
§ The project includes inventorying approximately 100,000 trees located in the public rights-of-way across the city’s corporate limits. Data collected will include species, location, condition, and required maintenance.
§ Information collected will be made publicly available through the city’s Tree by Tree inventory platform.
§ On March 14, 2025, the city issued a Request for Proposals (RFP); seven responses were received.
§ The companies selected best meet the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ Potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual aggregate expenditures are estimated to be $400,000.
Charlotte Business INClusion
Contract goals were not established for this contract because the scope of work required does not present viable subcontracting opportunities. The selected companies will be responsible for 100% of the work, and there are no opportunities to include subcontractors. This assessment was confirmed by CBI and the respective department after reviewing the project’s scope and potential for division into subcontracting opportunities.
Fiscal Note
Funding: General Services Operating Budget