Title
General Vehicle Collision Repair Services
Action
Action:
A. Approve contracts for general vehicle collision repair services for a term of three years with the following:
- Donald Gardner’s Paint & Body, Inc. (SBE),
- Mecklenburg Automotive & Collision,
- WRG paint & Body LLC, and
B. Authorize the City Manager to renew the contracts for up to one, two-year term with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
Chris Trull, General Services
Explanation
§ General Services Fleet Management is responsible for providing turnkey collision repair and related services for city and Mecklenburg County vehicles.
§ These contracts will include, but are not limited to: paint and body work; frame, cooling system, engine component, transmission, and steering repairs; and related parts repair or replacement.
§ On November 3, 2025, the city issued a Request for Proposals (RFP); six responses were received.
§ The selected companies best meet the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual aggregate expenditures are estimated to be $2,800,000.
Charlotte Business INClusion
Donald Gardner’s Paint & Body, Inc. is a city-certified SBE. Contract goals were not established for these contracts because the scope of work required does not present viable subcontracting opportunities. The selected companies will be responsible for 100% of the work, and there are no opportunities to include subcontractors. This assessment was confirmed by CBI and the respective departments after reviewing the project’s scope and potential for division into subcontracting opportunities.
Fiscal Note
Funding: Various Departments’ Operating Budgets