Title
Landscape Maintenance Services
Action
Action:
Approve landscaping maintenance contracts with each of the following vendors:
- West Elmwood Cemetery: Napper Services, LLC, $205,920,
- East Elmwood Cemetery: Napper Services, LLC, $124,800,
- Evergreen Cemetery: Napper Services, LLC, $112,320,
- East District: Taylor’s Landscaping Service, Inc., $230,100,
- CATS Blue Line (South): Taylor’s Landscaping Service, Inc., $617,889,
- CATS Blue Line (North): Taylor’s Landscaping Service, Inc., $226,044, and
- CATS North Davidson Bus Facility: Roundtree Companies, LLC, $52,833.30.
Body
Staff Resource(s):
Quin Hall, Engineering & Property Management
Explanation
§ These contracts provide continuous landscape maintenance services for several City-owned buildings, medians, three cemeteries, and a CATS bus facility.
§ On November 5, 2015, three separate Requests for Proposals were advertised, 19 proposals were received from nine interested service providers, for a total of seven contracts, for the following areas:
- City-owned facilities located in the east district;
- City-owned cemeteries; and
- City-owned properties along the CATS Blue Line Light Rail Transit and North Davidson Bus Facility.
§ The Evaluation Committee comprised of City staff from Engineering & Property Management and CATS, selected the firms based on qualifications and experience of the firm in providing similar services for similar projects, qualifications and relevant experience of key team members, availability of team members, available equipment resources, price, and responsiveness of proposal package.
§ For this service, the City’s MWSBE vendors included 100% utilization with the following firms:
- Napper Services, LLC,
- Roundtree Companies, LLC, and
- Taylor’s Landscaping Service, Inc.
§ Total expenditures across all of the above contracts are estimated to be $1,569,906.30 in the aggregate over the three year term.
§ Work is anticipated to begin March 1, 2016.
§ Contracts for Central, Center City East, South Corridor, East, West, and North Districts as well as the CATS South Tryon Bus Facility will be brought to City Council in winter 2017.
Cemeteries
§ These contracts include turf mowing and edging, trash, leaves and debris removal, minor tree and shrub pruning, insect, disease and weed control, and mulching.
§ Napper Services, LLC was selected for West Elmwood Cemetery, East Elmwood Cemetery, and Evergreen Cemetery.
East District
§ The contract consists of 13 facilities including the Belmont Center, Central Avenue Parking Lot, Charlotte Department of Transportation Street Maintenance Division (Orr Road), Fleet Management - Louise Avenue Shop, Fire Equipment Warehouse, Solid Waste Services Administration Office, Solid Waste Services Employee Parking Lots, Light Vehicle Facility, Charlotte-Mecklenburg Police Department - Providence Division, Charlotte-Mecklenburg Police Department - Eastway Division, Solid Waste Services - Truck Washing Station, Solid Waste Services - Sanitation Truck Parking Lot and Solid Waste Services - Special Services Holding Lots.
§ The contract includes turf maintenance, shrub maintenance, groundcover maintenance, perennial maintenance, trash and debris removal, storm debris pickup, limited tree maintenance, snow and ice removal, and stormwater Best Management Practice maintenance.
§ Taylor’s Landscaping Service, Inc. was selected for the East District.
CATS Blue Line (South)
§ The contract includes turf maintenance, landscape maintenance, irrigation maintenance; operation managed vegetative areas ground maintenance, stormwater Best Management Practice maintenance, and snow and ice removal.
§ Taylor’s Landscaping Service, Inc. was selected for CATS Blue Line (south).
CATS Blue Line (North)
§ The contract includes turf maintenance, landscape maintenance, irrigation maintenance; operation managed vegetative area grounds maintenance, stormwater Best Management Practice maintenance, and snow and ice removal.
§ Taylor’s Landscaping Service, Inc. was selected for CATS Blue Line (north).
CATS North Davidson Bus Facility
§ The contract includes turf maintenance, landscape maintenance, and snow and ice removal.
§ Roundtree Companies, LLC was selected for CATS North Davidson Bus Facility.
Charlotte Business INClusion
No subcontracting goals were established because there are no opportunities (Part C: Section 2.1(a) of the Charlotte Business INClusion Policy). However, all of these contracts will be awarded to the following certified firms, resulting in 100% ($1,569,906.30) total MWSBE utilization:
• Napper (SBE, MBE)
• Roundtree (SBE)
• Taylor’s (SBE)
Fiscal Note
Funding: Engineering & Property Management Operating Budget