Title
Secondhand Goods Tracking System
Action
Action:
A. Authorize the City Manager to negotiate and execute a contract with LeadsOnline LLC to provide, implement, and maintain the Secondhand Goods Tracking/Pawn System for an initial term of five years,
B. Authorize the City Manager to renew the contract for up to five, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved, and
C. Authorize the City Manager to purchase such additional software licenses, services, hardware, maintenance, and support as required to maintain the system for as long as the city uses the system.
Body
Staff Resource(s):
Johnny Jennings, Police
Tonya Arrington, Police
Crystal Combs, Innovation & Technology
Explanation
§ NC General Statute Section 66-391 provides that pawnbrokers must maintain records for each pawn transaction.
§ To facilitate the electronic reporting of records the Charlotte-Mecklenburg Police Department (CMPD) uses a secondhand goods tracking stem which catalogs transactions at the various secondhand dealers throughout the city.
§ Waiver of a competitive solicitation process for services may be granted on a limited basis when deemed appropriate and in the city’s best interest.
§ A waiver has been approved for these services based on continuity of service with the current system and technology platform in place.
§ This system is used by hundreds of agencies across the country and will allow CMPD personnel to locate and recover stolen property which is frequently sold at these establishments across multiple jurisdictions. The system will increase the ability to collaborate with other agencies to solve cases.
§ Price adjustments will occur at the time of renewal based on a negotiated 3 percent annual increase to then current pricing.
§ Annual expenditures are estimated to be $158,000.
Charlotte Business INClusion
This is a contract with a waiver of solicitation for services and is exempt (Part A: Appendix 1.27 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: Police Operating Budget