Title
Project Management Information System
Action
Action:
A. Authorize the City Manager to negotiate and execute a contract with Systemates, Inc. to provide, implement, and maintain a project management information system for a term of five years, and
B. Authorize the City Manager to purchase additional software licenses, services, hardware, maintenance, and support as required to maintain the system for as long as the city uses the system.
Body
Staff Resource(s):
Angela Charles, Charlotte Water
Mike Davis, Storm Water Services
Phil Reiger, General Services
Debbie Smith, Transportation
Explanation
§ The contract will improve and enhance capital project delivery by providing an integrated technology system to fully manage all aspects of projects and programs including schedules, budgets, risks, cash flow, workflow automations, document control, performance management, analytics, and reporting.
§ The effort represents a collaboration between Storm Water Services, General Services, and Charlotte Department of Transportation.
§ On December 13, 2024, the city issued a Request for Proposals (RFP); five responses were received.
§ Systemates, Inc. best meets the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ The one-time initial expenditure for software licensing, system configuration and customization, implementation, and training is estimated to be $590,000. Annual software licensing expenditures thereafter are estimated to be $510,000.
§ This contract may be extended for use by other city departments, as deemed appropriate.
Charlotte Business INClusion
Contract goals were not established for this contract because the scope of work or goods does not present viable subcontracting opportunities. Systemates, Inc. will be responsible 100% of the work or goods, and there are no opportunities to include subcontractors. This assessment was confirmed by CBI and the respective department after reviewing the project’s scope and potential for division into subcontracting opportunities.
Fiscal Note
Funding: General Capital Investment Plan and Stormwater Operating Budget