Title
City Vehicles and Equipment
Action
Action:
A. Approve the purchase of vehicles and equipment from cooperative contracts,
B. Approve unit price contracts with the following vendors for the purchase of vehicles and equipment for a term of one year under the North Carolina Sheriff’s Association:
- Amick Equipment Co., Inc. (#26-10-0422),
- Aquip, LLC (#26-10-0422),
- Capital Chevrolet Inc (#25-11-0912),
- Capital Ford Inc. (#25-11-0912),
- Charlotte Truck Center dba Excel Truck Group - Charlotte (#26-10-0422),
- Deacon Jones Ford of Clinton (#25-11-0912),
- Equipment Specialists (#26-10-0422),
- Godwin Manufacturing Co., Inc. (#26-10-0422),
- Joe Johnson Equipment dba Public Works Equipment (#26-10-0422),
- Parks Chevrolet (#25-11-0912),
- Quality Truck Bodies & Repair Inc. (#26-10-0422),
- Tesla, Inc. (#25-11-0912),
- Vanguard Truck Centers (#26-10-0422),
C. Approve unit price contracts with the following vendors for the purchase of vehicles and equipment for a term of one year under Sourcewell:
- 72 Hour LLC, dba National Auto Fleet Group (#032824-NAF and #091521-NAF),
- Alamo Group (USA) Inc. (#062222-AGI-4),
- Altec Industries, Inc. (#110421-ALT),
- Autocar Truck, LLC/Autocar Industries LLC (#032824-ATC),
- Battle Motors, Inc. (#032824-CRN),
- Deere & Company (#082923-DAC),
- HD Hyundai Construction Equipment North America, Inc. (#053024-HCE),
- Kubota Tractor Corporation (#082923-KBA and #112624-KBA),
- Stertil-Koni USA, Inc. (#121223-SKI),
- Vermeer Manufacturing Company dba Vermeer Corporation (#010925-VRM), and
D. Authorize the City Manager to extend the contracts for additional terms as long as the cooperative contracts are in effect, at prices and terms that are the same or more favorable than those offered under the cooperative contacts.
Body
Staff Resource(s):
Phil Reiger, General Services
Ashleigh Price, General Services
Chris Trull, General Services
Haley Gentry, Aviation
Explanation
§ City vehicles and equipment are assessed on an annual basis to determine replacement needs based on a rating of vehicle usage, age, maintenance costs, and condition.
§ Purchased vehicles and equipment include electric vehicles, heavy trucks, light duty vehicles and pickup trucks, medium duty trucks, refuse trucks, runway maintenance trucks, vans, and utility vehicles.
§ NC General Statute Section 143-129(e)(3) allows local governments to purchase from formally organized cooperative purchasing contracts.
§ A cooperative purchasing agreement results from the consolidation and competitive solicitation of multiple public agency requirements. By aggregating common needs all agencies are able to leverage economies of scale, such as volume discounts, improved terms and conditions, reduced administrative costs, and access to professional and technical expertise.
§ Annual expenditures are estimated to be $42,346,000.
Charlotte Business INClusion
Cooperative purchasing contracts leverage contracts established by other governmental agencies and do not involve the city conducting a bidding process and are thus exempt from CBI Program goals. Subcontracting opportunities are typically not feasible under cooperative purchasing arrangements.
Fiscal Note
Funding: General and Enterprise Capital Equipment Funds