Title
Time Warner Cable Arena Scoreboard/Video Screens
Action
Action:
Authorize the City Manager to negotiate and award a contract to YESCO/Samsung not to exceed $7,200,000 for the Time Warner Cable Arena Scoreboard/Video Screens.
Body
Staff Resource(s):
William Haas, Engineering & Property Management
Steve Bagwell, Charlotte Regional Visitors Authority
Explanation
§ On September 8, 2014, the City approved $27.5 million in capital investments for the Time Warner Cable Arena. The capital plan will be completed between years 2015 to 2019.
§ Of the $27.5 million, $7.7 million was budgeted for replacement of the existing scoreboard and associated video and electrical needs.
§ In addition, the National Basketball Association (NBA) requires the scoreboard be replaced as a condition that Charlotte host the NBA All Star Game scheduled for February 2017.
§ On November 24, 2014, the City Council authorized the City Manager to award an architectural contract to AECOM, Inc. for design services related to the capital plan.
§ The design team prepared detailed concept plans and specifications in conjunction with the Charlotte Hornets and the NBA.
§ City staff solicited proposals for final design, fabrication, and installation services for the new scoreboard and associated video displays on November 17, 2015.
§ The City received proposals from five firms: ANC, Daktronics, Panasonic, Mitsubishi, and YESCO/Samsung.
§ A selection team consisting of representatives of the Charlotte Hornets, Charlotte Regional Visitors Authority, and City staff considered each firms’ qualifications, experience, and pricing and determined YESCO/Samsung best meeting the stakeholder’s needs in terms of overall design and functionality of the scoreboard system.
§ The NBA supports the selection of YESCO/Samsung.
§ The scope of work includes:
- Replacement of the original center hung scoreboard structure with a state-of-the-art scoreboard with 14 high definition screens;
- Relocate the four existing scoreboard video panels to other areas of the Arena;
- New high definition video panels in the upper corners of the seating bowl; and
- Replace 1,772 feet of ribbon board displays within the seating bowl.
§ Installation of the new scoreboard and associated video displays will occur in the summer of 2016 in order to be ready for the 2017 NBA All Star game.
§ The scope of this project is highly specialized with primarily the manufacturing and installing of scoreboard/video screens, and did not provide substantial subcontracting opportunities. The only identified subcontracting opportunity, electrical, accounted for less than 1% of the total contract.
Charlotte Business INClusion
No subcontracting goal was established because there were not substantial subcontracting opportunities (Part C: Section 2.1(a) of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: Tourism Capital Project Fund
Attachments
Attachment
Time Warner Cable Arena Council Action Summary