Title
Allison Transmission Rebuild, Repair, and Replace Services
Action
Action:
A. Approve a unit price contract with Dartco Transmission Sales & Service, Inc., an authorized Allison Transmissions service provider, for rebuilding, repairing, and replacement services of transmissions manufactured by Allison Transmissions for a term of one year, and
B. Authorize the City Manager to renew the contract for up to four, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
Chris Trull, General Services
Explanation
§ The city’s Fleet Management Division requires a qualified and manufacturer-authorized service provider to service transmissions manufactured by the Allison Transmission company for vehicles and equipment operated by various city departments.
§ This contract will include all services related to transmissions manufactured by Allison Transmissions, consisting of replacements, repairs, rebuilds, and warranty services.
§ On June 3, 2025, the city issued a Request for Proposals (RFP); five responses were received.
§ Dartco Transmission Sales & Service, Inc., best meets the city’s needs in terms of qualifications, experience, cost, and responsiveness to the RFP.
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual expenditures are estimated to be $300,000.
Charlotte Business INClusion
Contract goals were not established for this contract because there were no certified MWSBEs available within the city’s database capable of performing the required work or providing the necessary goods. This determination was made based on a comprehensive search by CBI and relevant departments, utilizing the city’s vendor registration system, relevant market research, and an assessment of the work required by the contract.
Fiscal Note
Funding: Various Departments’ Operating Budgets