Title
Solid Waste Services Collection Vehicle Lubrication and Related Services
Action
Action:
A. Authorize the City Manager to negotiate and execute a unit price contract with No Limits Lockwood, LLC for collection vehicle lubrication and related services for an initial term of three years, and
B. Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the City’s business needs and the purpose for which the contract was approved.
Body
Staff Resource(s):
Victoria Johnson, Solid Waste Services
Explanation
§ Weekly service of collection vehicle lubrication points is required to keep and maintain new vehicle warranties.
- After warranty expiration, vehicles older than one year are lubricated bi-weekly to maintain proper working conditions for the life of the vehicle.
- Automated vehicle arms, regardless of age, are lubricated daily per manufacturer recommendation to keep them operational.
§ On September 26, 2016, the City issued a Request for Proposal (RFP) for Vehicle Lubrications and Related Services. In response to the RFP, the City received two proposals from interested service providers.
§ The Project Team, consisting of staff from Management & Financial Services and Solid Waste Services (SWS), evaluated the proposals and determined that No Limits Lockwood, LLC best meets the City’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ The contract provides for up to two additional, one-year terms at prices to be negotiated based on market conditions.
§ The company will be paid $30 per vehicle for weekly and bi-weekly services and $3 per unit for daily automated truck arm services.
§ Estimated contract expenditures are $210,000 annually over the five-year term for an aggregate of $1,050,000.
Background
§ SWS crews are responsible for the daily collection of residential curbside garbage, yard waste, and bulky items throughout the City to approximately 43,000 collection points using a fleet of 150 collection trucks.
§ Routine lubrication and other preventative maintenance decrease metal-to-metal contact and wear on automated arms and hinge points. This service is unique to SWS due to the type of equipment used in its collection operations.
Charlotte Business INClusion
No subcontracting goals were established because there are no subcontracting opportunities (Part C: Section 2.1(a) of the Charlotte Business INClusion Policy). However, No Limits Lockwood, LLC is a certified Small Business Enterprise (SBE) with the City of Charlotte.
Fiscal Note
Funding: Solid Waste Services Operating Budget