Title
Hydraulic Cylinder Repair Services
Action
Action:
A. Approve contracts with the following companies for hydraulic cylinder repair services for an initial term of three years:
- Hydraulics Express,
- Advanced Electronic Services, and
B. Authorize the City Manager to renew the contracts for up to two additional, one-year terms with possible price adjustments and to amend the contracts consistent with the City’s business needs and the purpose for which the contracts were approved.
Body
Staff Resource(s):
Chris Trull, Management & Financial Services
Explanation
§ Management & Financial Services provides services on a wide variety of vehicles including, but not limited to, light duty industrial trucks, medium duty trucks, solid waste heavy refuse trucks, heavy dump trucks, fire apparatus, and construction equipment.
§ Hydraulic cylinder repair services are required to recondition and rebuild equipment to minimize downtime and ensure availability of fleet vehicles to provide essential and emergency services.
§ On September 28, 2015, the City issued a Request for Proposal (RFP) for hydraulic cylinder repair services. In response to the RFP, the City received two proposals from interested service providers.
§ Management & Financial Services staff evaluated the proposals and determined that Hydraulics Express and Advanced Electronic Services best meet the City’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ Awarding contracts to two service providers supports Management & Financial Services’ objective of having multiple equipment repair sources available to ensure responsive service in a primary and alternate fashion on an as-needed basis.
§ The companies will be paid the unit prices set forth in the contracts, copies of which are available upon request.
§ Management & Financial Services staff anticipates renewing the contract for up to two additional, one-year terms based on quality of services provided and at prices to be negotiated based on market conditions.
§ Estimated contract expenditures for all contracts are $150,000 annually.
Charlotte Business INClusion
No subcontracting goal was established because there are no subcontracting opportunities (Part C: Section 2.1(a) of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: Management & Financial Services Operating Budget