Title
Overhead Bay Door Maintenance Services
Action
Action:
A. Approve contracts for overhead bay door maintenance services for a term of three years with the following:
- Carolina Door Specialties,
- DH Pace Company, Inc., and
B. Authorize the City Manager to renew the contracts for one, two-year term with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
Bill Witherell, General Services
Explanation
§ General Services is responsible for maintaining a portfolio of more than 200 municipal facilities, structures, and assets with a range of uses including office, warehouse, storage, parking, vehicle maintenance, communication towers, and public safety.
§ Contractors will provide labor, materials, equipment, and supervision for the installation of new overhead doors as well as maintenance and repair services for approximately 250 overhead and specialty doors located at police stations, firehouses, and cultural facilities.
§ On April 6, 2026, the city issued a Request for Proposals (RFP); three responses were received.
§ The companies selected best meet the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual aggregate expenditures are estimated to be $650,000.
Charlotte Business INClusion
Contract goals were not established for this contract because the scope of work required does not present viable subcontracting opportunities. The selected companies will be responsible for 100% of the work, and there are no opportunities to include subcontractors. This assessment was confirmed by CBI and the respective departments after reviewing the project’s scope and potential for division into subcontracting opportunities.
Fiscal Note
Funding: General Services Operating Budget