Title
On-Call Fencing Installation and Repair Services
Action
Action:
A. Approve a unit price contract with Hartsell Brothers Fence Company, Inc. for on-call fencing installation and repair services for a term of three years, and
B. Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Cheryl Wright, Contracting and Procurement
John Long, Contracting and Procurement
Explanation
§ The city requires on-call fencing installation and repair services to meet security requirements and ensure the protection of facilities and property while also providing safety in areas with limited or prohibited access.
§ These services include materials, labor, equipment, and supervision staff for fencing services to install, repair, and perform periodic maintenance on fences and gates on a time and material basis.
§ On March 10, 2026, the city issued a Request for Proposals (RFP); two responses were received.
§ Hartsell Brothers Fence Company, Inc. best meets the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual expenditures are estimated to be $800,000.
Charlotte Business INClusion
Contract goals were not established for this contract because the scope of work or goods does not present viable subcontracting opportunities. Hartsell Brothers Fence Company, Inc. will be responsible 100% of the work or goods, and there are no opportunities to include subcontractors. This assessment was confirmed by CBI and the respective department after reviewing the project’s scope and potential for division into subcontracting opportunities.
Fiscal Note
Funding: Various Departments’ Operating Budgets, General and Enterprise Capital Investment Plans