Title
Storm Water Maintenance Contracts
Action
Action:
A. Award a contract in the amount of $1,975,915 to the lowest responsive bidder B & N Grading, Inc. for the Storm Water Maintenance (Fiscal Year 2017 A) project,
B. Award a contract in the amount of $2,024,285 to the lowest responsive bidder Onsite Development, LLC for the Storm Water Maintenance (Fiscal Year 2017 B) project,
C. Award a contract in the amount of $2,140,608 to the lowest responsive bidder R. H. Price, Inc. for the Storm Water Maintenance (Fiscal Year 2017 C) project, and
D. Authorize the City Manager to approve up to two renewals and to amend the contract consistent with the City’s business needs and the purpose for which the contracts were approved.
Body
Staff Resource(s):
Susan Tolan, Engineering & Property Management
Explanation
§ These contracts are part of an ongoing program to provide maintenance and/or repairs to existing storm drainage systems and construction of new storm drainage systems.
- Each request is investigated and prioritized based on the severity of potential public/private property flooding.
- The necessary repairs for each project are designed and a work order prepared including an estimated list of quantities.
§ While the contracts are the same in scope, the total contract amount is based on competitively bid unit price items typically used during storm drainage repairs and construction.
§ The City may renew these contracts up to two times as an incentive to the contractors for good performance and quality work.
§ Approximately 200 projects may be constructed from the contracts if the City exercises the two renewals for contract term totals of $5,927,745 (Action A), $6,072,855 (Action B) and $6,421,824 (Action C). The number may vary depending on the nature and extent of the repairs actually constructed.
Action A
§ On October 7, 2016, the City issued an Invitation to Bid for Storm Water Maintenance Fiscal Year 2017 A; five bids were received from interested service providers.
§ B & N Grading, Inc. was selected as the lowest responsive, responsible bidder.
Action B
§ On October 10, 2016, the City issued an Invitation to Bid for Storm Water Maintenance Fiscal Year 2017 B; four bids were received from interested service providers.
§ Onsite Development, LLC was selected as the lowest responsive, responsible bidder.
Action C
§ On October 13, 2016, the City issued an Invitation to Bid for Storm Water Maintenance Fiscal Year 2017 C; three bids were received from interested service providers.
§ R. H. Price, Inc. was selected as the lowest responsive, responsible bidder.
Charlotte Business INClusion
Action A
Established MSBE Goal: 19.00%
Committed MSBE Goal: 19.00%
B & N Grading, Inc. has identified MSBEs on its project team, and for each work order issued, committed 19% of the total contract amount to the following certified firms:
• Jones Grading & Fencing, Inc. (SBE, MBE) (grading)
• Landmark Materials, LLC (SBE) (hauling)
• R.R.C. Concrete Inc (SBE) (concrete)
• Streeter Trucking Company, Inc. (SBE, MBE) (hauling)
B & N Grading, Inc. is a City SBE
Action B
Established MSBE Goal: 19.00%
Committed MSBE Goal: 19.50%
OnSite Development, LLC has identified MSBEs on its project team, and for each work order issued, committed 19.50% of the total contract amount to the following certified firms:
• Axiom Foundations, LLC (SBE) (foundation protection)
• B & N Grading, Inc. (SBE) (asphalt)
• JV Trucking, LLC (SBE) (hauling)
• Landmark Materials, LLC (SBE) (hauling)
• L. Carranza Dumptruck Service Company (SBE) (hauling)
• MTS Trucking Inc. (SBE, MBE) (hauling)
• On Time Construction, Inc. (SBE, MBE) (concrete)
• R.R.C. Concrete Inc (SBE) (concrete)
• Streeter Trucking Company, Inc. (SBE, MBE) (hauling)
Action C
Established MSBE Goal: 19.00%
Committed MSBE Goal: 19.15%
R. H. Price, Inc. has identified MSBEs on its project team, and for each work order issued, committed 19.15% of the total contract amount to the following certified firms:
• C and D Utility, LLC (SBE) (pipe line installation)
• Fernandez Construction, Corp. (SBE) (concrete)
• Ram Pavement Services, Inc. (SBE) (paving)
• Wallace Brothers Construction, Inc. (SBE) (pipe line installation)
Fiscal Note
Funding: Storm Water Community Investment Plan