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File #: 15-21641    Version: 1 Name:
Type: Consent Item Status: Approved
File created: 11/20/2023 In control: City Council Business Meeting
On agenda: 2/12/2024 Final action: 2/12/2024
Title: Grounds Maintenance Services

Title

Grounds Maintenance Services

 

Action

Action:

A.                     Approve unit price contracts for grounds maintenance services for an initial term of three years to the following:

-                     G.D. Garris Lawn Care, LLC

-                     M.B. Premier Enterprises, LLC (MBE)

-                     Taylor’s Landscaping Service, Inc. (SBE)

-                     Uncommon Grounds Landscaping, LLC (SBE)

 

B.                     Authorize the City Manager to renew the contracts for up to two, one-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.

 

Body

Staff Resource(s):

Phil Reiger, General Services

David Wolfe, General Services

Erin Oliverio, General Services

 

Explanation

§                     General Services Landscape Management Division is responsible for the maintenance and security services of 320 acres of vacant parcels.

§                     These contracts will include continuous landscape maintenances services for these vacant parcels including but not limited to grounds maintenance, groundcover maintenance, trash and debris removal and property security.

§                     On November 6, 2023, the city issued a Request for Proposals (RFP); eight proposals were received.

§                     G.D. Garris Lawn Care, LLC, M.B. Premier Enterprises, LLC, Taylor’s Landscaping Service, Inc, and Uncommon Grounds Landscaping, LLC were selected as best meeting the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.

§                     The prices stated in the contract shall remain fixed for the initial term. At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.

§                     Annual aggregate expenditures are estimated to be $800,000.

 

Charlotte Business INClusion
The city negotiates contract participation after the proposal selection process. However, M.B. Premier Enterprises, LLC is a city certified (MBE), and Taylor’s Landscaping Service, Inc. and Uncommon Grounds Landscaping, LLC are city certified (SBE).

Fiscal Note

Funding:  General Services Operating Budget