Title
Checked Baggage Inline System Parts and Software Maintenance and Support Services
Action
Action:
A. Approve the purchase of Allen-Bradley brand electrical control parts, as authorized by the sole source exemption of G.S. 143-129 (e)(6),
B. Approve a contract with McNaughton-McKay Southeast, Inc. for the purchase of parts and software maintenance and support for the term of three years, and
C. Authorize the City Manager to renew the contract for up to two, one-year terms with possible price adjustments and to amend the contract consistent with the City’s business needs and the purpose for which the contract was approved.
Body
Staff Resource(s):
Jack Christine, Aviation
Sole Source Exemption
§ G.S. 143-129 (e) (6) provides that formal bidding requirements do not apply when:
- Performance or price competition are not available;
- A needed product is available from only one source or supply; or
- Standardization or compatibility is the overriding consideration.
§ Sole sourcing is necessary for this contract because standardization or compatibility is the overriding consideration.
§ The City Council must approve purchases made under the sole source exception.
Explanation
§ The Checked Baggage In-line System (CBIS) sorts and screens over four million pieces of checked baggage annually, and requires software system updates and part replacements to ensure ongoing operations and maintenance.
§ Rockwell Automation software and Allen-Bradley products are used in the operation of CBIS at the Airport.
- Allen-Bradley is a brand of electrical control parts produced by Rockwell Automation.
- McNaughton-McKay Electric is the authorized distributor in the Charlotte area.
§ Full factory products and support is made available only to the local authorized distributor.
§ The support agreement with McNaughton-McKay Electric provides technical support services, including product updates for hardware and software components.
- The service also provides software updates as well as online support to troubleshoot hardware and software issues.
§ The company will be paid the unit prices set forth in the contract, a copy of which is available upon request.
§ Annual expenditures under the contract are estimated to be $125,000.
Charlotte Business INClusion
This is a sole source contract and is exempt (Part A: Appendix 27 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: Aviation Operating Budget