Title
Transit Scheduling Software Maintenance and Upgrade Licensing Agreement
Action
Action:
A. Approve an amendment to the Charlotte Area Transit System’s contract with GIRO, Inc. to purchase additional service block hours to provide software service updates, and
B. Authorize the City Manager to purchase such additional software licenses, services, hardware, maintenance, and support as required to maintain the system for as long as the city uses the system.
Body
Staff Resource(s):
Elizabeth Presutti, CATS
Rachel Gragg, Innovation and Technology
Randy Moulton, Innovation and Technology
Explanation
§ The HASTUS Scheduling System is the software that the Charlotte Area Transit System (CATS) has used since 2000 to:
- Review operator work assignments for optimal use of overtime;
- Maintain low idle time; and
- Increase cost-effectiveness in operations.
§ On October 26, 2015, City Council approved a contract with GIRO, Inc. to upgrade the existing HASTUS Scheduling System and all of its modules.
§ This amendment is to purchase service days from the vendor to update the application to a 2025 version and to incorporate our light rail employees in the use of the application.
§ Waiver of a competitive solicitation process for services may be granted on a limited basis when deemed appropriate and in the city’s best interest. A waiver has been approved for these services based on continuity of service and limited vendors with required qualifications for the needed services.
§ GIRO, Inc. developed the proprietary system that is currently used for CATS Bus Operations and is therefore uniquely qualified to integrate expanded uses into the existing system.
§ This contract amendment is estimated to be $600,000.
Disadvantaged Business Enterprise
No goals shall be established on contracts where: (a) there are no subcontracting opportunities identified for the contract; or (b) there are no DBEs certified to perform the scopes of work that the city regards as realistic opportunities for subcontracting. This contract meets the provisions of (a) - no subcontracting opportunities.
Fiscal Note
Funding: CATS Operating Budget