Title
HVAC Maintenance and Repair Services
Action
Action:
A. Approve service contracts for the purchase of HVAC Maintenance and Repair Services for a term of three years to the following:
- Armstrong Mechanical Services, Inc.,
- Cam-Ful Industries, Inc.,
- STR Mechanical, LLC., and
B. Authorize the City Manager to renew the contracts for up to one, two-year term with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
John Mrzygod, General Services
Explanation
§ General Services is responsible for the operations and maintenance of over 200 municipal facilities, structures, and assets, with a range of uses including office, warehouse, storage, parking, vehicle maintenance, communication towers, and public safety.
§ Periodic comprehensive preventive maintenance, inspections, installations, and 24-hour emergency repair service for various HVAC systems may be required.
§ Services include but are not limited to:
- Routine HVAC maintenance to ensure the city’s air conditioning and heating systems are working correctly,
- Planned and unplanned service and repairs to the city’s HVAC systems, and
- HVAC installation services.
§ On March 7, 2025, the city issued a Request for Proposals (RFP); six proposals were received.
§ The three companies selected best meet the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ Potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual aggregate expenditures are estimated to be $2,500,000.
Charlotte Business INClusion
Contract goals were not established for this contract because the scope of work or goods required does not present viable subcontracting opportunities. The selected companies will be responsible for 100% of the work or goods, and there are no opportunities to include subcontractors. This assessment was confirmed by CBI and the respective department after reviewing the project’s scope and potential for division into subcontracting opportunities.
Fiscal Note
Funding: General Services Operating Budget