Title
Specialty Truck Body Repair and Maintenance Services
Action
Action:
A. Approve contracts for specialty truck body repair and maintenance services for a term of three years with the following:
- BSI Operations LLC dba Baucom Service Inc.,
- Jet-Vac Equipment Company, LLC,
- Joe Johnson Equipment LLC, and
B. Authorize the City Manager to renew the contracts for up to one, two-year term with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
Chris Trull, General Services
Explanation
§ General Services’ Fleet Management Division requires qualified heavy-equipment dealers and service providers to support the repair, maintenance, diagnostics, warranty, and technical needs of the city’s heavy-duty service vehicles.
§ These contracts will include authorized service, technical support, and warranty coverage necessary to keep vehicles available for daily operations.
§ On December 16, 2025, the city issued a Request for Proposals (RFP); four responses were received.
§ The companies selected best meet the city’s needs in terms of qualifications, experience, cost, and responsiveness to the RFP requirements.
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual aggregate expenditures are estimated to be $600,000.
Charlotte Business INClusion
Contract goals were not established for this contract because there were limited certified MWSBEs available within the city’s database capable of performing the required work or providing the necessary goods. This determination was made based on a comprehensive search by CBI and relevant departments, utilizing the city’s vendor registration system, relevant market research, and an assessment of the work required by the contract.
Fiscal Note
Funding: Fleet Management Fund