Title
On-Call Grant and Urban Design Services
Action
Action:
A. Authorize the City Manager to negotiate and execute contracts with the following companies for on-call urban design services for three years:
- Bolton & Menk, Inc.,
- JDavis Architects,
- Kimley Horn,
- Kittelson Associates, Inc.,
- LandDesign,
- Pond & Company,
- Surface 678, PA,
- The John R. McAdams Company, Inc. dba McAdams,
- Urban Design Partners,
- Withers Ravenel,
- Yellow Duck Marketing (WBE, SBE),
B. Authorize the City Manager to negotiate and execute contracts with the following companies for on-call grant writing services for three years:
- Bolton & Menk, Inc.,
- Kimley Horn,
- Kittleson Associates, Inc.,
- Rummel, Klepper & Kahl, LLP dba RK&K,
- The John R. McAdams Company, Inc. dba McAdams,
- VHB Engineering NC, P.C., and
C. Authorize the City Manager to renew the contracts for up to two, one-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Monica Holmes, Planning, Design, and Development
Erin Chantry, Planning, Design, and Development
Explanation
§ These contracts will provide on-call urban design and grant writing services for city projects.
§ On October 18, 2024, the city issued a Request for Qualifications (RFQ); 17 responses were received.
§ The companies selected best meet the city’s needs in terms of qualifications, experience, and responsiveness to RFQ requirements.
Action A
§ These contracts will support a variety of initiatives in need of urban design services, such as the Charlotte Future 2040 Comprehensive Plan update, the Unified Development Ordinance Alignment Rezoning, and the Corridors of Opportunity.
§ These services will vary and include:
- Architectural design,
- Branding,
- Communications,
- Community engagement,
- Feasibility studies,
- General research,
- Graphic design,
- Historical district services,
- Implementation,
- Land development plan review,
- Landscape architecture,
- Market studies,
- Marketing,
- Master planning,
- Publishing,
- Real estate analysis,
- Site design,
- Site testing, and
- Visualization.
§ Annual aggregate expenditures are estimated to be $1,200,000.
Action B
§ These contracts will support a variety of services to support grant writing initiatives that enable the city to apply for grant opportunities from an assortment of sources.
§ Over the past three years, the city has averaged 12 grant applications annually. This centralized approach to grant writing will streamline existing efforts, increasing efficiency and maximizing our competitiveness for grant funding.
§ These services will vary and include:
- Project management,
- Narrative development,
- Readiness documentation,
- Cost estimating,
- Data collection,
- Graphic development,
- Concept development or refinement,
- Benefit cost analysis,
- Application forms, and
- Other services required for application completion.
§ Annual aggregate expenditures are estimated to be $2,000,000.
Action C
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
Charlotte Business INClusion
Action A
Each of the following Prime Consultants are MWSBE firms and will self-count participation of the total contract amount:
§ Yellow Duck Marketing, LLC (WBE, SBE)
The city negotiates contract participation after the proposal selection process. The specific tasks and contract opportunities associated with these contracts are undefined; however, each of the following Prime consultants has identified MWSBE firm(s) to be utilized:
Bolton & Menk, Inc.
§ Rose & Associates SE, Inc. (WBE)
§ Vivid Earth Design, PLLC (SBE)
Kimley Horn
§ Neighboring Concepts, PLLC (MBE)
§ Pride Communications, Inc. dba Pride Public Relations (MBE, SBE)
Kittelson Associates, Inc.
§ Neighboring Concepts, PLLC (MBE)
§ Zaja PR, LLC (SBE)
LandDesign
§ Amplify Consulting, LLC dba Civility Localized (MBE, SBE)
Pond & Company
§ Neighboring Concepts, PLLC (MBE)
Surface 678, PA
§ Neighboring Concepts, PLLC (MBE)
The John R. McAdam Company, Inc. dba McAdams
§ Neighboring Concepts, PLLC (MBE)
§ Rose & Associates SE, Inc. (WBE)
§ Yellow Duck Marketing, LLC (WBE, SBE)
Urban Design Partners
§ Give Impact LLC (WBE)
§ Neighboring Concepts, PLLC (MBE)
Withers Ravenel
§ Amplify Consulting, LLC dba Civility Localized (MBE, SBE)
Action B
The city negotiates contract participation after the proposal selection process. The specific tasks and contract opportunities associated with these contracts are undefined; however, each of the following Prime consultants has identified MWSBE firm(s) to be utilized:
Bolton & Menk, Inc.
§ Rose & Associates SE, Inc. (WBE)
§ Vivid Earth Design, PLLC (SBE)
Kimley Horn
§ Neighboring Concepts, PLLC (MBE)
§ Pride Communications Inc. dba Pride Public Relations (MBE, SBE)
Kittelson Associates, Inc.
§ Neighboring Concepts, PLLC (MBE)
§ Zaja PR, LLC (SBE)
The John R. McAdam Company, Inc. dba McAdams
§ Neighboring Concepts, PLLC (MBE)
§ Rose & Associates SE, Inc. (WBE)
§ Yellow Duck Marketing, LLC (WBE, SBE)
VHB Engineering NC, P.C.
§ Vivid Earth Design, PLLC (SBE)
Fiscal Note
Funding: Various Departments’ Operating Budgets