Title
Airport Asset Management Software Support
Action
Action:
A. Approve a contract with AECOM Technical Services of North Carolina, Inc. to provide Cityworks technical support for an initial term of three years,
B. Authorize the City Manager to renew the contract for up to two additional, one-year terms with possible price adjustments,
C. Approve a contract with Amazon Web Services, Inc. to provide cloud hosting services, and
D. Authorize the City Manager to purchase such additional software license, services, and hardware as needed from time to time to optimize the City’s use of the system, and to approve other amendments consistent with the City’s business needs and the purpose for which the contract was approved, included price adjustments.
Body
Staff Resource(s):
Brent Cagle, Aviation
Explanation
§ On April 17, 2014, Aviation posted a Request for Proposals for CityWorks software services in support of work and asset management needs, soliciting proposals from qualified firms interested in implementation of CityWorks for the Airport.
§ CityWorks is the standardized asset management software for the City.
§ Aviation staff evaluated the proposals and selected AECOM Technical Services of North Carolina, Inc. (AECOM) as the provider that best meet the City’s needs based on AECOM’s comprehensive proposal, successful implementation of CityWorks at General Mitchell International Airport in Milwaukee, and breadth of experience with airports.
§ On June 23, 2014, the City Council approved an agreement with AECOM to provide implementation services for the setup and configuration of CityWorks as the Airport’s work and asset management tool in the amount of $205,000.
§ Aviation is extending the existing contract with AECOM Technical Services of North Carolina, Inc. to provide ongoing technical support services, and received a waiver of solicitation from the Interim Aviation Director.
§ The annual estimated amount of the contract with AECOM Technical Services of North Carolina, Inc. is $150,000.
§ As a part of the CityWorks implementation, AECOM configured and the launched the software in the Amazon AWS Cloud for cost effectiveness and better user accessibility.
§ Aviation staff evaluated the effectiveness of the CityWorks system in the cloud and determined that on-going cloud hosting is the best course of action to meet Airport operational needs.
§ The annual estimated cost for Amazon AWS Cloud is $20,000.
Charlotte Business INClusion
No subcontracting goal was established because there are no subcontracting opportunities (Part C: Section 2.1(a) of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: Aviation Operating Budget