Title
Automotive Parts, Supplies, and Inventory Management Services
Action
Action:
A. Approve contracts with the following companies for vehicle and equipment parts inventory management services for an initial term of five years:
- Genuine Parts Company,
- Vector Fleet Management LLC, and
B. Authorize the City Manager to renew the contracts for up to two, one-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Phil Reiger, General Services
Sheila Anderson, General Services
Haley Gentry, Aviation
Explanation
§ The city’s Aviation operations and General Services Fleet Management Divisions operate a combined total of eight repair and maintenance facilities to support a diverse citywide fleet of over 7,100 vehicles and equipment.
§ On August 9, 2024, the city issued a Request for Proposals (RFP); four responses were received.
§ The companies selected best meet the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ Vector Fleet Management will establish and manage on-site parts operations for the Aviation Fleet Division, and Genuine Parts Company will establish and manage on-site parts operations for the Fleet Management Division.
§ These contracts will cover staffing, management, service provision, original and
aftermarket equipment parts, supplies, lubricants, specified tires, special equipment, and delivery vehicles to support city needs and ensure spare parts are always available.
§ The prices stated in the contract shall remain fixed for the initial term. At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual expenditures are estimated to be $23,000,000.
Charlotte Business INClusion
The city negotiates contract participation after the proposal selection process. On these contracts, the Prime consultants have each committed 10.00% of the total contract amount to the following certified firm(s):
Genuine Parts Company
§ Cape Fear Customs (MBE) (lighting, parts, supplies)
§ Create Auto Body (MBE, SBE) (body shop, frame)
§ Metro Fire Life Safety (SBE) (inventory management, sourcing)
§ McNichols Auto Group (MBE, SBE) (automotive glass, supplies)
Vector Fleet Management LLC
§ Create Auto Body (MBE, SBE) (body shop, frame)
§ Metro Fire Life Safety (SBE) (inventory management, sourcing)
§ McNichols Auto Group (MBE, SBE) (automotive glass, supplies)
Fiscal Note
Funding: Various Departments’ Operating Budgets