Title
Charlotte Water Facilities Grounds Maintenance Services
Action
Action:
A. Approve unit price contracts for grounds maintenance services for a term of two years with the following:
- Carolina Commercial Landscaping LLC (SBE),
- Mark D. Leake dba Cutt’n Up Yards (MBE, SBE),
- Triple L Landscape (MBE, SBE),
- Truesdale Lawn Service Inc. (SBE), and
B. Authorize the City Manager to renew the contracts for up to two, two-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Angela Charles, Charlotte Water
Joseph Lockler, Charlotte Water
Explanation
§ These contracts will provide mowing and landscaping services for Charlotte Water facilities and properties within its service area.
§ On October 1, 2025, the city issued a Request for Proposals (RFP); 11 responses were received.
§ The companies selected best meet the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual aggregate expenditures are estimated to be $1,050,000.
Charlotte Business INClusion
Contract goals were not established for this contract because the scope of work or goods does not present viable subcontracting opportunities. The selected firms will be responsible for 100% of the work or goods, and there are no opportunities to include subcontractors. This assessment was confirmed by CBI and the respective department after reviewing the project’s scope and potential for division into subcontracting opportunities. The selected firms are city certified MBE and/or SBE, therefore 100% of their self-performance will be counted towards the project participation.
Fiscal Note
Funding: Charlotte Water Operating Budget