Title
Petroleum Tank Installation, Operation, and Maintenance Services
Action
Action:
A. Approve unit price contracts for petroleum tank installation, operation, maintenance, and testing services for a term of three years with the following:
- Guardian Fueling Technologies,
- JF Petroleum Group,
- Petroleum Equipment and Service, Inc.,
- Petroleum Service & Calibration, Inc., and
B. Authorize the City Manager to renew the contracts for up to one, two-year term with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Phil Reiger, General Service
David Wolfe, General Services
Doug Pierotti, General Services
Explanation
§ The city operates more than 100 storage tanks at numerous city facilities in compliance with federal and state regulations.
§ These contracts will include on-call fuel specialty providers to prevent fuel spills/leaks and ensure regulatory compliance.
§ The operation and maintenance of fueling systems includes, but is not limited to:
- Electronic monitoring/testing of leak detection and spill prevention equipment;
- Installation, repair, and/or replacement of piping in tank system components;
- Vacuum/pumping services as needed for preventative maintenance; and
- Testing and calibration services to comply with regulatory compliance inspections.
§ On July 18, 2025, the city issued a Request for Proposals (RFP); four responses were received.
§ The companies selected best meet the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ The contract prices shall remain fixed for the initial three-year term. At renewal, price adjustments may be considered based on legitimate and justified increases in the cost of doing business.
§ Annual aggregate expenditures are estimated to be $800,000.
Charlotte Business INClusion
Contract goals were not established for this contract because there were no certified MWSBEs available within the city’s database capable of performing the required work or providing the necessary goods. This determination was made based on a comprehensive search by CBI and relevant departments, utilizing the city’s vendor registration system, relevant market research, and an assessment of the work required by the contract.
Fiscal Note
Funding: General Capital Investment Plan