Title
Landscaping and Tree Planting Services
Action
Action:
A. Approve unit price contracts with the following companies for unspecified landscaping and tree planting services for an initial term of four years:
- Axtraction Tree & Stump Grinding Service, LLC,
- Carolina Outdoor Maintenance, Inc. (WBE, SBE),
- Champion Landscapes, Inc.,
- G.D. Garris Lawn Care, LLC.,
- Marula Tree Management Solutions, LLC.,
- New Beginning Landscape, LLC (MBE, SBE),
- Roundtree Companies, LLC. (MBE, SBE),
- Taylor’s Landscaping Service, Inc. (SBE),
- Uncommon Grounds landscaping, LLC. (SBE), and
B. Authorize the City Manager to renew the contracts for up to one, one-year term with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Phil Reiger, General Services
David Wolfe, General Services
Erin Oliverio, General Services
Explanation
§ General Services Landscape Management Division is responsible for tree planting and landscape services in all geographical areas of the city.
§ These contracts will include, but are not limited to, the installation of trees, shrubs, perennials, turf grass, mulch, and groundcover and stump grinding.
§ Projects may include but are not limited to neighborhood tree planting and stump grinding in rights-of-way, landscape installations for the general Capital Investment Plan (stormwater and engineering), and landscape renovations in medians, green spaces, and city-owned facilities.
§ On July 22, 2024, the city issued a Request for Proposals (RFP); nine bids were received.
§ These firms were selected as best meeting the city’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ Potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
§ Annual aggregate expenditures are estimated to be $2,950,000.
Charlotte Business INClusion
Contract goals were not established on this Contract as there were no viable subcontracting opportunities. However, New Beginning Landscape LLC and Roundtree Companies, LLC are city certified MBE, SBE; Carolina Outdoor Maintenance, Inc. is a city certified WBE, SBE; and Taylor’s Landscaping Services, Inc. and Uncommon Grounds Landscaping, LLC are city certified SBE firms.
Fiscal Note
Funding: General Services Operating Budget