Title
Water Facility Security System
Action
Action:
A. Approve the purchase of security system equipment and installation services by the sole source exemption,
B. Approve a contract with Eastway Lock & Key, Inc. for the purchase of security system equipment and installation services for a term of five years, and
C. Authorize the City Manager to amend the contract consistent with the purpose for which the contract was approved.
Body
Staff Resource(s):
Angela Charles, Charlotte Water
Joseph Lockler, Charlotte Water
Travis Hunnicutt, Charlotte Water
Sole Source Exemption
§ NC General Statute Section 143-129(e)(6) provides that formal bidding requirements do not apply when:
- Performance or price competition is not available;
- A needed product is available from only one source or supply; or
- Standardization or compatibility is the overriding consideration.
§ Sole sourcing is necessary for this contract due to the need for standardization and compatibility with existing equipment and because Eastway lock & Key Inc. is the sole licensee of the system.
§ City Council approval is required for any purchases made under the sole source exception.
Explanation
§ This contract will provide for the continued purchase of standardized enhanced-security physical system equipment and installation within Charlotte Water facilities.
§ Eastway Lock & Key, Inc. is the sole licensee of the patented and restricted system required to install the system.
§ Annual expenditures are estimated to be $60,000.
Charlotte Business INClusion
Sole sourcing was required for this contract due to the need for standardization and compatibility with existing equipment and because Eastway lock & Key Inc. is the sole licensee of the system. Sole source contracts are exempt from CBI Program goals, as these contracts do not involve a competitive bidding process and do not present opportunities for subcontracting. This aligns with what is required by NC General Statute Section 143-129(e)(3).
Fiscal Note
Funding: Charlotte Water Capital Investment Plan and Charlotte Water Operating Budget