Title
Water Master Plan Program Management Services
Action
Action:
Approve a contract in the amount of $1,755,818 with Brown and Caldwell for program management services for the Water Master Plan Program.
Body
Staff Resource(s):
Barry Gullet, Charlotte Water
Ron Hargrove, Charlotte Water
Explanation
§ The water master plan is an in-depth engineering assessment of Charlotte Water’s water distribution system to determine infrastructure needs to meet future water demands as well as maintain high water quality.
§ Program Management Services are necessary to obtain efficiency and cost savings in the development of the Water Master Plan.
§ The program management service contracts include, but are not limited to:
- Overall planning, scheduling, coordination, and reporting;
- Conceptual design;
- Detailed design;
- Alternative delivery analysis;
- Bid Phase Services; and
- Construction Administration and Inspection.
§ The projects identified in this Program were identified through the 2015 Water Distribution System Master Plan. The final report for the 2015 Water Distribution System Master Plan is anticipated before the end of 2017.
§ The Water Master Plan Program currently includes the following projects:
- Old Dowd Road Airport 24-inch Water Main Connection - approximately 3,600 linear feet (LF) of 24-inch water main on the east side of the airport.
- Idlewild Booster Pumping Station Supply Main - approximately 6,000 LF of 24-inch water main from Craig elevated storage tank to Sharon Amity Road and 4,000 LF of 30-inch water main from Sharon Amity Road to the Idlewild Booster Pumping Station.
- 960 Zone West-East Transmission Main - approximately 16,000 LF of 30-inch water main between Albemarle Road and the Wilgrove elevated storage tank.
- 960 Zone North-South Transmission Main - approximately 30,500 LF of 30-inch water main between the intersection of Idlewild Road and WT Harris Blvd and the Hickory Grove elevated storage tank at Harris Blvd and Plaza Road Extension.
- Pressure Zone Boundary Change - various improvements to the water distribution system to better serve current customers and accommodate future growth.
§ On June 8, 2017, the City issued a Request for Qualifications (RFQ); six proposals were received from interested professional service providers.
§ Brown and Caldwell was determined to be the best qualified firm to meet the City’s needs on the basis of demonstrated competence and qualification of professional services in response to the RFQ requirements.
§ It is anticipated that Council will be asked to approve additional contracts for design, bid-phase services, construction administration services and post-construction services in early 2018.
§ Construction contracts for the Water Master Plan Program are anticipated to return to City Council for approval starting in Fiscal Year 2019.
Charlotte Business INClusion
The City negotiates subcontracting participation after the proposal selection process (Part C: Section 2.1(h) of the Charlotte Business INClusion Policy). Brown and Caldwell has committed 29.97% ($526,185) of the total contract amount to the following certified firms:
• Avioimage Mapping Services (SBE) ($156,074) (aerial photography)
• Hinde Engineering, Inc. (SBE) ($148,281) (design)
• Willis Engineers, Inc. (SBE) ($130,570) (design)
• NC Design Solutions (SBE) ($53,260) (permitting)
• LDSI, Inc. (SBE) ($32,000) (surveying)
• Habitat Assessment & Restoration Professionals (SBE) ($6,000) (environmental)
Fiscal Note
Funding: Charlotte Water Community Investment Plan