Title
CATS Enterprise Asset Management Software
Action
Action:
A. Authorize the City Manager to negotiate and approve a contract with Trapeze Software Group, Inc. for the build-out and support of an enterprise asset management system for an initial term of five years,
B. Authorize the City Manager to renew the contract for up to two, one-year renewals with possible price adjustments and amend the contract consistent with the purpose for which the contract was approved, and
C. Authorize the City Manager to purchase such additional software licenses, services, hardware, maintenance and support, and system upgrades/expansions as required to maintain the system for as long as the city uses the system.
Body
Staff Resource(s):
Brent Cagle, CATS
Elizabeth Presutti, CATS
Randy Moulton, Innovation and Technology
Explanation
§ In 2005, the Charlotte Area Transit System (CATS) implemented the Spear materials and maintenance software system which is being phased out of support by the vendor.
§ CATS is now seeking a comprehensive enterprise asset management (EAM) system capable of maintenance and materials management and the tracking of all assets to meet Federal Transit Administration regulations.
§ On July 12, 2023, the city issued a Request for Proposals (RFP); 15 responses were received.
§ Trapeze Software Group, Inc. best meets the city’s needs in terms of qualifications, experience, cost, and responsiveness to the RFP requirements.
§ The EAM system to be built and supported by Trapeze Software Group includes:
- Complementary software for management of fuel and fluids (fluids management system);
- Software to track revenue rolling stock asset location in maintenance yards (yard management system);
- Software for tracking and reporting on incidents related to CATS assets (safety management system); and
- Additional equipment needed to integrate the existing computer aided dispatch/automatic vehicle location system for rail to the new EAM safety management system.
§ Total expenditures for the first five-year term are estimated to be $7,601,005.
§ After the initial term, annual maintenance expenditures are estimated to be $960,000.
§ At renewal, potential price adjustments may be considered based on legitimate and justified increases in the cost of doing business. The ability to consider price adjustments also allows the city to accept decreases, if warranted.
Disadvantaged Business Enterprise
Established DBE Goal: 5.00%
Committed DBE Goal: 3.94%
Trapeze Software Group failed to meet the established contract goal but met the federal Good Faith Efforts requirements. Trapeze Software Group has committed 3.94% ($299,376) of the total contract amount to the following certified firm(s):
§ CodeRed Business Solutions, Inc. (DBE) ($299,376) (training and consulting support)
Fiscal Note
Funding: CATS Capital Investment Plan and General Capital Investment Plan