Title
Airport Building Automation Contract Amendment
Action
Action:
Approve contract amendment #3 with Johnson Controls, Inc. for additional service coverage of Airport building automation systems, for a term of two years.
Body
Staff Resource(s):
Jack Christine, Aviation
Explanation
§ On December 13, 2010, the City Council approved a five-year maintenance contract with Johnson Controls, Inc. for building automation systems, operations, and maintenance. The total for the term of the contract is $1,642,992 plus a parts allowance of $1,125,000. The City Council authorized the City Manager to execute up to two, one-year extensions.
§ On December 12, 2011, the City Council approved contract amendment #1 in the amount of $143,149 for upgrades to US Airways’ Building Access Controls, door alarms, and media cameras as new requirements were identified and additional automation elements were needed, which exceeded the maintenance and part allowances of the original contract.
§ On November 12, 2012, the City Council approved contract amendment #2 in the amount of $847,216 for the maintenance of the video management system. At this time, the warranty has expired on the video surveillance equipment, and this amendment was necessary to ensure continued maintenance of this equipment.
§ In lieu of the City Manager exercising the City Council authorization to extend the contract for two additional, one-year terms, contract amendment #3 provides for a single two-year term and the following scope additions:
- The addition of a Johnson Controls Security Technician on-site for an additional 16 hours per week to provide support for the additional security surveillance devices at a total two-year cost of $168,896.
- The addition of a Johnson Controls Security Technician on-site for 8 hours a day for weekends and holidays to support fire alarm, access control, and video surveillance systems at a total two-year cost of $344,288.
- The continuation of contract amendment #2 authorized services in the amount of $419,494 for the maintenance of the video surveillance system equipment.
§ As part of the amendment, Johnson Controls, Inc. provided set pricing for two years for the new scope and all the other services provided under the original contract and agreements. In order to take advance of this pricing, a two-year contract is recommended to cover the end of the original potential term.
§ The total amount spent on the contract during the first five years was $3,758,357.
§ The estimated cost of contract amendment #3 for a single, two-year term is as follows:
- The total estimated value of the first year is $1,118,839.
- The total estimated value of the second year is $1,142,055.
§ The new estimated total value of the contract including all amendments is $6,019,251.
Charlotte Business INClusion
No subcontracting goal was established for this contract amendment because there are no subcontracting opportunities (Part D: Section 6 of the Charlotte Business INClusion Policy).
Fiscal Note
Funding: Aviation Operating Budget