Title
Citywide Temporary Staffing Services
Action
Action:
A. Approve unit price contracts with the following companies for Citywide Temporary Staffing Services for an initial term of three years:
- Allegiance Staffing,
- Apex Systems/Apex Life Sciences,
- AppleOne Employment Services,
- GoodWork Staffing (a division of Goodwill Industries),
- Elite Resources,
- GM Staffing,
- Jennifer Temps, Inc.,
- Premier Staffing Resources,
- Randstad North America, Inc.,
- Rapier Solutions, Inc.,
- TECHEAD,
- Temp Me LLC,
- Workforce Unlimited, and
B. Authorize the City Manager to renew the contracts for up to two, one-year terms with possible price adjustments and to amend the contracts consistent with the purpose for which the contracts were approved.
Body
Staff Resource(s):
Randy Harrington, Management and Financial Services
Kay Elmore, Management and Financial Services
Explanation
§ City departments utilize temporary staffing firms to support and augment staffing needs for a variety of operations, special projects, seasonal requirements, and unforeseen events.
§ The use of temporary staff provides the following benefits to the City:
- Augmentation of existing staff in order to effectively manage planned workload and unforeseen demand and/or special projects and new tasks,
- Supplementation of full-time resources that are unavailable due to medical leave or other long-term absences,
- Access to candidates with specialized experience, knowledge, and/or skill sets not available through existing City staff, and
- Ability to screen candidates for potential placement opportunities.
§ These contracts allow the City to have access to pre-qualified, insured, and contracted staffing firms who can provide an extensive pool of candidates in a variety of fields including but not limited to labor, administrative, financial, laboratory and logistics.
§ Multiple awards are recommended to ensure alternative solutions, flexibility, and accessibility in the provision of services to best fit the particular needs of multiple City departments and operations.
§ The City received 38 proposals in response to a Request for Proposals (RFP).
§ The companies detailed in Action A best meet the City’s needs in terms of qualifications, experience, cost, and responsiveness to RFP requirements.
§ It is anticipated that the contracts will be renewed for up to two additional one-year terms at prices to be negotiated based on market conditions.
§ Eight of the 13 recommended firms are certified MBEs, WBEs and/or SBEs.
§ Firms will charge an hourly price per position plus administrative fees ranging from 30 to 48 percent. Administrative fees are charged by the firms to cover expenses including allowable overhead expenses, liability insurance, taxes, and other such costs required in the provision of temporary staff for hire.
§ Estimated contract expenditures for all contracts in the aggregate are $2,500,000 annually.
§ Current year expenditures for the use of Citywide Temporary Staffing contracts represents approximately 0.003 percent of the City’s total Fiscal Year 2018 Adopted Budget for personal services.
Charlotte Business INClusion
No subcontracting goal was established on this contract because there are no subcontracting opportunities (Part C: Section 2.1 (a) of the Charlotte Business INClusion Policy). However, contracts were awarded to the following certified firms:
§ AppleOne (MBE)
§ Allegiance Staffing (WBE)
§ Elite Resources (MBE)
§ GM Staffing (SBE)
§ Jennifer Temps (MBE)
§ Premier Staffing Resources (MBE)
§ Rapier Solutions, Inc. (MBE,SBE)
§ TECHEAD (WBE)
Fiscal Note
Funding: Various Departments’ Operating Budgets